13 - 16 July, 2027

Brussels | Belgium

Visa & Travel Documents

Business travellers are urged to consider whether they need a visa to travel to Belgium to participate in a conference or meeting. Foreign citizens can enter Belgium with a valid passport and a visa or residence permit, unless otherwise stipulated by law or international agreement. Any foreign citizen who in accordance with the law does not need a permit to enter the country may stay in Belgium for not more than 90 days in a period of six months. Belgium has been part of the Schengen zone since 2000.

EU / EEA citizens do not need a passport to enter Belgium, only a valid identity card. Country-specific visa information (requirements by country registry) is provided at the Belgian Government website.

Visa Invitation Letters

For registered participants that are authors of a paper

All authors of accepted papers who register for the conference will have the option to request an invitation letter through the registration system. This letter can be used to obtain a travel visa if required. Please note that only conference registrants will be issued the standard confirmation letter. We regret that we are unable to provide customized letters.

The procedure for obtaining your acceptance letter is as follows:

  1. Go to the PaperCept and Login
  2. Enter your PIN number and Password
  3. In the Access a Workspace (next to ECC 2027) choose:
    —Enter Author or Proposer of Submission # (your paper #).
  4. Then, click on Choose an Option, and click on Request an Acceptance Letter.
  5. Fill out the necessary Information.
  6. Download the pdf file of your Acceptance Letter.

For registered participants that are NOT authors of a paper

Letters confirming registration without an accepted paper may be issued by the conference organizers on an individual basis, after a participant has registered for the conference. Please contact us if you require a confirmation letter.